That objective and purpose can only be achieved if a report has the following qualities and characteristics:. If reports are reader-friendly, they are likely to be read, remembered and acted upon. Following decisions need to be made by CSOs to make their reports reader-friendly:. Using easy, simple language, be it Urdu or English makes the report friendly on reader. To do this, here are some useful tips:.
Each report has some objective s to meet. A CSO is working for a project that has several donors, and is channeled through an agency that needs to be informed about some specific things going on in the field.
CSOs reports are the main pathways or channels of information to the people who decide to fund this and other such projects. Similarly, field reports are the amin vehicles for the management of the CSOs to make decision regarding the project itself. A good report presents facts and arguments in a manner that supports the purpose of the report. Each CSO comes up with a format of internal reporting to suit its requirements.
Reporting to donors is done on their prescribed formats. In the annex, this manual provides some useful formats that can be customized by a CSO. Therefore, one over-riding principle that CSOs should aim for in all report writing is to report on the results of their activities.
This requires some analysis on their part that goes beyond a mere description of their activities. Result-focused means that description of activities is liked with the project objectives. This aspect must be addressed especially in the project progress reports. The analysis should answer the question, "How far have the project objectives been reached?
Reports, in suitable formats, need to be timely produced and made available to the readers. A good report is straight forward, honest description. A lengthy report is not necessarily a good report. In fact, report should be a brief and compact document.
At the same time, it should give complete picture of the problem under investigation. In this sense the report writing should be comprehensive but compact. One more feature of a good report is that it should be correct in all aspects. The data given and statements made in the report must be based on facts and must be verified carefully.
Report writing is a responsible job as report is used as a reliable document for taking decisions and framing policies. Thus, report writing should be always accurate, factual and reliable. A good report needs proper format. It should be convenient to the type of the report. The report should have all essential components such as title, introduction, findings and recommendations.
This gives convenience to the reader. A good report is always factual. The findings, conclusions and recommendations included in the report should be supported by information and data collected from reliable sources. Statistical tables, should support statements made in the report. Attention needs to be given to this reliability aspect in report writing. A good report should be drafted in an impersonal manner.
The report writing should be in third person. This is necessary as the report is prepared for the benefits of a person who needs it and not for the benefit of the person who prepares it.
A good report should be properly dated and signed by the concerned authority or by the chairman of the committee or by all committee members. This has legal significance and needs special attention in report writing.
In effective report writing, reference to relevant details is necessary. A good report should cover all relevant details for the methodology used, questionnaire prepared for data collection and the procedure followed by the committee. A good report is always fact finding and not fault finding.
It should be prepared in an impartial manner. The writers of the report should be impartial in their outlook and approach. In other words, there should be objectivity in report writing. Emotions, sentiments, personal views etc. The approach of report writer should be broad based, positive and constructive.
Many academic assignments ask for a ‘report’ not an essay, reports are also widely used in the workplace. Learn what to include in a good report.
Tips for Writing a Good Report Title Should be clear and descriptive, but not too long. Ideally should state main result. Introduction In about paragraphs, an introduction.
How to Write a Good Report Bhaskaran Raman, Apr This short document describes how to write a good report. This is based on common mistakes I have observed over a period of time. Good Report Writing - Features, How To Write A Good Report?, article posted by Gaurav Akrani on Kalyan City Life blog.
Jun 25, · How you write your report is maybe the most important part of being a security researcher. Finding a good bug is amazing, but if you cannot communicate how y Author: HackerOne. Qualities and Characteristics of Good Reports Therefore, one over-riding principle that CSOs should aim for in all report writing is to report on the results of their activities. This requires some analysis on their part that goes beyond a mere description of their activities. Result-focused means that description of activities is liked.